Terms & Conditions

It is your responsibility to check the condition of all portable equipment at the time of collection. Once equipment leaves the Resource Stores, you become liable for the repair or replacement costs if any part of the equipment is lost or damaged – you must make sure that everything listed on the tag is in the bag before you leave the Resource Stores! All repair and replacement costs will be quoted on a case-by-case basis. Faults that are discovered or damage incurred while you are in possession of the equipment must be reported to the Resource Stores as soon as possible. If equipment becomes unusable it should be returned and a member of technical staff advised of the fault/ damage. Please note that we do not provide charged batteries and you are responsible for ensuring batteries are charged, and lamps are functional prior to use.

You must not use the equipment/facilities in a way that breaches any Staffordshire University guidelines, policies, regulations or that brings Staffordshire University into disrepute. Student users are not permitted to use this equipment for profit or private use. Equipment must be collected within one hour of the collection time and returned before the return time specified on your booking – you will need to check the details on your siso smarthub account for these times and dates. Failure to comply with these conditions will result in a penalty and withdrawal of your loan privileges. Penalties will be issued automatically by the smarthub system if you do not collect your booking or return the equipment on time. A list of the penalties can be found in the Resource Stores handbook. If equipment is returned in a poorly packed state, wet or dirty a penalty may be issued. Damage to equipment will be assessed on a case-by-case basis. You will not be able to borrow equipment until you have paid any penalties on your account.

You are required to complete a Risk Assessment whenever you use production equipment. It needs to be completed before collecting equipment via the Risk Assessment process on siso smarthub. The completion of a Risk Assessment does not absolve you from your liabilities and responsibilities under UK law. By completing the Risk Assessment, you are confirming that you have assessed all the risks involved in your activity as far as possible and will take any and all measures to eliminate and manage any risks present, or which may subsequently arise, whilst involved in producing work using Staffordshire University’s equipment. You confirm that you have discussed your activity and risks with your tutor and accept full legal responsibility to ensure the health and safety of all persons affected by your actions and the actions of those directly and indirectly involved.

It is your responsibility to check the set-up of any specialist facilities and adhere to operational guidelines in all studios and labs. You must return all facilities to their original condition at the end of your session. You must check in to your facilities within 15 minutes of the start of your booking. You must vacate facilities by the time that your booking ends. Any damage to facilities will be levied against your account at cost.

All students are provided with advice and guidance on working safely at heights and when undertaking manual handling. You are required to follow this advice whenever undertaking project work for Staffordshire University to ensure your own safety and others working with you.

YOU ARE NOT PERMITTED TO HIRE EQUIPMENT ON BEHALF OF, LOAN OR SUB HIRE EQUIPMENT TO ANOTHER USER – BY TICKING THE BOX YOU ARE AGREEING THAT YOU ARE FULLY RESPONSIBLE FOR ANY AND ALL DAMAGE OR LOSS TO THE EQUIPMENT LISTED ON YOUR BOOKING, AND ANY COSTS ASSOCIATED.

When you make a booking you will be required to check a box stating that you have read and understood these terms and conditions and agree to adhere to them. When you complete a Risk Assessment by clicking ‘Save’ at the end you are again agreeing to the terms and conditions of booking.

smarthub terms and conditions of use
As a user of this system registered or otherwise you agree that if for any reason you are unable to use smarthub for the intended purpose then you will contact your store via telephone, email or in person to resolve the problem. SiSo Software Limited are not responsible or liable in any way for any errors, damages or any other loss caused by your usage of this system. For the avoidance of doubt this includes any loss howsoever suffered including negligence or fraud except where such negligence causes death or personal injury.